The Administration Officer will work under the Human Resources Manager and will be responsible for managing the administration tasks of site-based employees.

The key responsibilities include:

- Ensuring that all official company documents on-site are properly controlled and managed in accordance with ISO standards. This involves implementing a system for tracking and storing documents, as well as regularly reviewing and updating them as necessary.

- Maintaining up-to-date records to ensure that all departments comply with ISO standards, internal procedures, and government-approved checklists.

- Managing and controlling the annual company archive on-site, and assisting other departments under ISO standards and internal procedures, as well as complying with the guidelines of the Administration and Procurement Department at the end of the year.

- Filing, copying, binding, and scanning mining-related documents as needed, and archiving monthly log sheets and morning toolbox meeting records of various departments.

- Receiving and submitting company documents on-site, and reporting them to the relevant departments.

- Collaborating closely with the Travel Coordinator to handle visitor arrivals at the site, recording detailed information about visitors and providing them with the required information prior to their arrival.

- Greeting and assisting visitors in the office, including helping them access the network and other communication tools, and providing temporary desk space as required.

- Managing office equipment and monitoring the inventory of consumable stationery, placing orders when necessary.

- Assisting colleagues with translation, printing, copying, and scanning tasks as needed.

- Printing and binding pre-start checklists for all company vehicles, ensuring their proper use, and filing certifications and insurance-related documents for all vehicles.

- Translating emails written in Mongolian that are sent to foreign managers. 

• Bachelor’s degree in Business Administration or a related field, or an equivalent degree 
• A minimum of three years of administrative work experience 
• Capacity to manage multiple projects and priorities simultaneously and effectively 
• Proven proficiency in word processing, database management, spreadsheet software, and the Microsoft Office Suite (including Word, Excel, Access, PowerPoint, Outlook, etc.) 
• Ability to handle sensitive information with confidentiality required in all aspects of the role
• Fluency in English, both written and spoken

The role is based on the ATO site with a 14/14 roster, Tsagaan-Ovoo soum, Dornod province.