Administration and Operations Support:

• Provide comprehensive assistance to directors and department heads in their daily tasks.
• Offer support for day-to-day management of staff, ensuring efficient operations.
• Manage correspondence, including distribution and archiving of letters.
• Maintain accurate records and notes, ensuring organized documentation.
• Coordinate weekly management team meetings and disseminate notes.
• Arrange meetings, events, and conference rooms with meticulous detail.
• Handle travel arrangements, including hotel and flight bookings for management and visitors.
• Supervise administrative drivers and distribute tasks among team members.
• Facilitate official signatures on bank transfers, contracts, and other critical documents.
• Perform home-based tasks related to the Executive Director.
• Manage printing, business card orders, and mail processes.
• Execute additional tasks as directed by Management, maintaining flexibility.
• Fulfill employee business card orders as requested by supervisors.

Board of Directors Support:

• Compile and manage essential company files, including minutes, reports, and regulations.
• Maintain and update a meetings folder for board and shareholders meetings.
• Assist in preparing and amending organizational regulations and authority documents.
• Coordinate and send invitations to board and shareholders meetings.
• Record minutes during board and shareholders meetings and distribute them to members.
• Keep the board informed of legal changes impacting their roles.
• Draft resolutions, meeting notices, and voting papers in consultation with the Chairman.
• Provide comprehensive support to the Chairman in various capacities.
• Fulfill additional responsibilities as assigned by the Board.

Human Resources Assistance:

• Support HR department by handling paperwork, including replication, printing, and scanning.
• Provide timely translation services as required by HR department.
• Conduct research and compile data in response to HR department requests.

• A university degree in Foreign Relations and Business Administration.
• Minimum of 2 years of experience in a secretary role.
• Proficiency in MS Word, Outlook, Excel, and PPE.
• Strong command of Mongolian and English, both spoken and written.
• Ability to handle official documents and assess issues independently.
• Highly organized, with exceptional event planning skills.
• Experience in secretarial and office assistant roles.
• Knowledge of corporate governance and compliance.

• Basic salary + KPI bonus salary 
• Learning & development opportunity with international brands
• Additional health insurance with 100% coverage
• Employee transportation & discounted lunch pack 
• Flexible working hours
• Discounted rate for MSM products