Mission and TASKS

Under the supervision of the Country Director/SOAPII Project Manager and the Deputy Project Manager, in coordination with project partners, the project assistant  will be mainly in charge of the following activities:

Perform transversal activities in the SOAP II project framework: 

• Provide administrative and operational support on the implementation of the project
• Maintain up-to-date files and records of project documentation 
• Ensure proper archival methodology for the Project team and implementing partners (that they have access to shared folders/file (drive) and that regular backup of key documentation is performed)
• Conduct research and gather relevant data as requested
• Maintain and update the contact list
• Take meeting minutes
• Translate documents from Mongolian to English and vice versa
• Provide interpretation during meetings as needed
• Draft presentations/manuals/brochures as requested
• Provide logistical support for workshops and meetings

Assist the marketing and communication specialist in various tasks

• Assist in the organization of communication activities, events, and campaigns

• Research Visibility items, compare options, collect quotations, and follow up on the items ordered
• Maintain an inventory of visibility materials and perform regular physical stock checks
• Draft articles, briefs, and other communication materials as required
• Participate in the Open Days/Expos
• Design and order name cards as requested

Assist in implementing the marketing activities: Promote existing products, support the new product development process, customer needs

• Manage the Project Facebook page “Dulaan shiidel” /SOAP II 
• Generate digital and print advertising materials and maintain an archive

• Analyze regular feedback surveys from project customers, monitor results, and apply insights from data analysis to better target and engage the market.

Supporting other SOAP II team members when needed, especially: 

• The technical specialist in conducting winter monitoring 

• The community and engagement specialist in the organization of the simple solutions campaign

• The market and operations specialist, in partnership with actors, MoU and contracts, and the tracking system of the EE products

• The stakeholder and partner engagement officer in correspondence and organization of events/meetings with institutions and government members
• The project specialist in the report writing

Work closely, with a sense of diplomacy but rigor, with the Project Manager & Deputy, partners, Geres’s SOAP team, on implementation of activities and compliance

Respect and ensure the respect of Geres' internal Admin and HR procedures and Mongolian legislation with relevant stakeholders

Fulfill other duties as requested and/or needed by Geres’s Deputy Project Manager and the Country Director 

Required profile

Education and experience

• Bachelor’s degree in Business Administration, Communication, Marketing, or a related field
• Excellent written and verbal communication skills (English and Mongolian)
• Experience in marketing and project implementation is an asset
• Appreciated: experience in the development sector or working with vulnerable populations

Skills

• Professional English, with excellent writing qualities

• Precision in work, follow-up, and report writing
• Analytical and synthetic abilities
• Organization and attention to detail, especially meeting deadlines

• Some knowledge of the relevant procedures, rules, regulations, and policies of donors

• Knowledge of project management principles, practices, techniques, and procedures.

• Diplomatic, communication, persuasion, and negotiation skills

• Capacity to work with autonomy and a team
• Strong planning, organizational, and interpersonal skills 
• Capacity to dialogue and collaborate with different stakeholders
• Field work disposition, knowledge of UB Gers areas' living conditions

Qualities

• Committed to Geres’ values and mission.
• Committed to ongoing learning
• Responsible and willing to engage in discussion, open and communicative
• Dynamic and results-oriented, able to prioritize
• Patient, resilient, and stress resistant
• Polite and respectful of others, show integrity and honesty
• Flexible, willing to adapt and take on new ideas
• Social and outgoing, collaborative in approach
• Able to lead or coordinate a team as well as work individually

Conditions

• Status: Mongolian fixed-term contract of 5 months, renewable
• Salary: Competitive, according to Geres Mongolia salary scale
• Paid leaves: 15 days for a full year of employment calculated pro rata for the period of employment.
• Duty station: Position based in Ulaanbaatar with regular field trips to Ger areas

This position is open only to Mongolian nationals.

To apply for this position

To apply, register your candidacy (CV + Motivation Letter) to the following email address: and the subject should be “Project Assistant Vacancy”. Deadline to apply: November 13, 2025. Recommended to send the application as soon as possible as the recruitment process will end as soon as a suitable candidate is found.